Zoom -- Scheduling Meetings with a Password
- Visit https://drexel.zoom.us & click "Sign in Standard."
- Click “Settings” in left navigation panel.
- Scroll down to & click to disable “Embed password in invite link for one-click join.” (Left on toggle switch is disable.)
a. Also, if you have meetings with non-Drexel people in Zoom:
b. We recommend clicking to disable both "Only authenticated users can join meetings" & Only authenticated users can join meetings from Web client."
c. Enable this on a per-meeting basis (explained below). Doing so is HIGHLY encouraged for all meetings with only Drexel students, staff, instructors, adjuncts, or faculty attending or speaking. - Scroll up to & click “Meetings” in left navigation panel.
- Click “Schedule a New Meeting.”
- Fill in Topic, Date, Time, etc.
- Scroll down to & check “Meeting Password.”
a. Then type in what you want Password to be. - If there are any non-Drexel attendees or speakers:
a. Scroll down to & uncheck “Only authenticated users can join.”
b. Everyone will still have to enter the password you set above.
c. But they do not have to first authenticate by logging into to Drexel Connect to attend the Zoom meeting as well. - If only Drexel students, staff, instructors, adjuncts, or faculty are attending or speaking:
a. Keep checked “Only authenticated users can join” if you wish.
b. Everyone will still have to enter the password you set above.
c. But now they must also first authenticate by logging into to Drexel Connect in order to attend the Zoom meeting.
d. If anyone is already signed in through their Zoom application to their Drexel account, they will only be asked to enter the password you set above.
e. Works in web client too. - Copy the link, or click “Copy the invitation” & copy the meeting info.
a. Share that meeting information with others via email or where and how you wish.
You may also want to include this link, which tells people how to stay in through their Drexel Zoom application to their Drexel account, making it easier to enter meetings where only authenticated Drexel Zoom users are allowed, but they will also have to enter the password you set above.