Contact The CCI Helpdesk

Microsoft Office for Drexel Students

Introduction

If you are a student without a copy of Microsoft Office installed on your computer currently, or need to create a PDF file, here are some ways you can create Word, Excel, or PDF files.

Microsoft Office 365 Is Free to All Drexel Students

All Drexel students can access Microsoft Office 365 and download Office -- both of which include Word, Excel, PowerPoint, and more -- for free so long as they are a current student at Drexel.
Here is how students can access Microsoft Office 365 and download Office.

  1. Visit the webpage below.
    https://www.microsoft365.com/
    or
    https://portal.office.com
  2. Enter your Drexel email address ( userid@drexel.edu ) in the box provided.
    Then password, login, and approve MFA if prompted.
  3. If you want to Install Office (Word, PowerPoint, Excel, Outlook),
    |click the "Install Apps" button.
  4. You can also use the light desktop web versions by clicking an app from the left navigation.
    Also click the 9-dots-in-square icon in the upper left for more apps.
iPhone/iPad/iOS/iPadOS Mobile apps for Office
Apple App Store: https://apps.apple.com/us/app/microsoft-365-office/id541164041

Android Mobile apps for Office

Google Play Store: https://play.google.com/store/apps/details?id=com.microsoft.office.officehubrow 

Convert Mac OS X Pages, Keynote, and Numbers Files to Microsoft Word, Excel, and PowerPoint

Mac OS X or macOS Pages, Numbers, and Keynote programs allows users to convert Pages, Numbers, or Keynote files to Microsoft Word (.docx), Microsoft Excel (.xlsx), and Microsoft PowerPoint (.ppt).
  1. Click "File."
  2. Click "Export To."
  3. Click "Word" or "Excel" or "PowerPoint."
  4. Save the file where you want on your computer.

Convert iPad or iPhone Pages, Keynote, and Numbers Files to Microsoft Word, Excel, and PowerPoint

iPad or iPhone (iOS) Pages, Numbers, and Keynote apps allow users to convert Pages, Numbers, or Keynote files to Microsoft Word (.docx), Microsoft Excel (.xlsx), and Microsoft PowerPoint (.pptx).
  1. Students should look for and click/tap the share icon while using the Pages, Numbers, or Keynote app/program.      
    share icon.png
  2. Then click/tap "Send a Copy."
  3. Then select the presentation, spreadsheet, or document they want to convert.
  4. Then choose a format (Word, Excel, PowerPoint).
  5. The file will convert.
  6. You can choose to send the converted file to yourself as an email or click "Send to..."

Compose in Google Drive Online and Download a Word, Excel, or PDF File

With a free online Google or Gmail account, you can create a document or spreadsheet and download it as a Word or PDF file.

  1. If you don't have a Google or Gmail account, visit the link below and create one.      https://accounts.google.com/
  2. Once you have a Google or Gmail account, visit the Google Drive website at https://drive.google.com.
  3. Login.
  4. Click "New."
  5. Click "Google Docs" for a written assignment or click "Google Sheets" for a spreadsheet.
  6. Create your assignment in your new online Google Docs or Google Sheets file.
  7. When you are finished working on your assignment, click "File."
  8. Click "Download as."
  9. Choose "Microsoft Word" for a written assignment or click "Microsoft Excel" for a spreadsheet.
  10. Save/download the Word or Excel file to somewhere on your computer.
  11. Upload the Word or Excel file to the assignment in Bb Learn.
  12. If you have problems submitting the Word or Excel file, repeat steps 9-11, but download the file as a "PDF Document" to your computer, and upload the PDF file to your assignment in Bb Learn.

Convert Word or Excel to PDF with Google Drive Online

With a free online Google or Gmail account, you can convert your Word or Excel file to PDF.
  1. If you don't have a Google or Gmail account, visit the link below and create one.          https://accounts.google.com/
  2. Once you have a Google or Gmail account, visit the Google Drive website at https://drive.google.com.
  3. Login.
  4. Click "New."
  5. Click "File upload."
  6. Find and select your Word or Excel file.
  7. Open the Word or Excel file in the Google Drive website.
  8. Click "Open with Google Docs" if you uploaded a Word file. Click "Open with Google Sheets" if you uploaded an Excel file.
  9. Wait for your file to appear in a new page.
  10. Click "File."
  11. Click "Download as."
  12. Choose "PDF Document".
  13. Save/download the PDF file to somewhere on your computer. Upload the PDF file to the assignment in Bb Learn if you need to do so.

Convert OpenOffice Files to Microsoft Office Files

Apache OpenOffice is an "open source office software suite" for Windows, Mac, or Linux that is a free alternative to Microsoft Office. "OpenOffice Writer" is the alternative to Microsoft Word. "OpenOffice Calc" is the alternative to Microsoft Excel. "OpenOffice Impress" is the alternative to Microsoft PowerPoint.
  1. Click "File."
  2. Click "Save As..."
  3. From the "Save as type:" drop-down menu, choose "Microsoft Word 97/2000/XP" or "Microsoft Excel 97/2000/XP (.xls)" or "Microsoft PowerPoint 97/2000/XP (.ppt)."
  4. Choose where to save the file.
  5. Edit the "File name" if you wish.
  6. Click "Save."
  7. You may need to click "Keep Current Format."

        If available, uncheck "Ask when not saving in ODF format."

Convert OpenOffice Files to PDF Files

Apache OpenOffice is an "open source office software suite" for Windows, Mac, or Linux that is a free alternative to Microsoft Office. "OpenOffice Writer" is the alternative to Microsoft Word. "OpenOffice Calc" is the alternative to Microsoft Excel. "OpenOffice Impress" is the alternative to Microsoft PowerPoint.
  1. Click "File."
  2. Click "Export as PDF..."
  3. Click "Export."
  4. Choose where to save the file.
  5. Edit the "File name" if you wish.
  6. Click "Save."

CCI Support Site