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Outlook -- Outlook Email List or Group Creation and Editing

Introduction

You can easily create email distribution list, very much like email listservs, for groups of Drexel students, staff, or instructors, or any combination of those groups.

To do so, you will use the "Groups" feature in Outlook in an internet browser.

You will have to modify the membership in the Outlook Group or email list, manually, however.


Select option below:

  1. Visit https://outlook.office.com in an internet browser, and login.

    Firefox, Chrome, Safari, Internet Explorer, and Edge will all work.
    Edge is not recommended for use with Bb Learn.
    Login with your DrexelOne or Drexel Connect userid email address and password.
    This email address contains your DrexelOne username, followed by "@drexel.edu" (without quotes).
    Alternative method:
    Visit https://portal.office.com in an internet browser, login as described above, and click the "Mail" tile icon.

  2. Hover your mouse pointer over "Groups" in the left navigation panel.

    outlook_groups_2.png

    No "Groups" link? Click Down arrow next to collapsed email folders in Outlook dot Office dot com.png  next to the "Folders" link in the left navigation panel.
    outlook_groups_1.png

  3. Click the + sign next to the "Groups" link.
    outlook_groups_3.png

  4. Under "Standard Group" in the "Create a group" panel, click "Next."
    outlook_groups_4.png
  5. In the "Create a group" panel, "Choose a name" for the Group or email list.
    outlook_groups_5.png
  6. Skip the "Group ID" field.
  7. (Optional) "Add a description" of the Group or email list.
    outlook_groups_6.png
  8. Under "Privacy," choose "Private - Only approved members can see what's inside."
    outlook_groups_7.png
  9. For "Language," select "English (United States)."
    outlook_groups_8.png
  10. Check box to "Send copies of all group messages and events to members' inboxes..."
    outlook_groups_9.png
  11. Click the "Create" icon at the top of the "Create a group" panel.
    outlook_groups_10.png
  12. In the "Add members" text box, enter a Drexel or non-Drexel email address.
    outlook_groups_11.png
  13. Under the "Add members" text box,
    select either the person's name with the same Drexel email address,
    or the non-Drexel email address with the word "Guest."
    outlook_groups_12.png       outlook_groups_13.png
  14. Click the "Add" icon at the top of the "Add members" panel.
    outlook_groups_14.png
  15. Repeat above 3 steps for each new email address to add.
  16. Wait 5-15 minutes for the email notification saying that the group has been created to appear in your Inbox in Outlook.
  17. Any replies to this initial notification email will go to your Inbox only, and not to all group members.
  18. Click the group name under the "Groups" link in the left navigation panel.
    No "Groups" link? Click Down arrow next to collapsed email folders in Outlook dot Office dot com.png  next to the "Folders" link in the left navigation panel.
    outlook_groups_15.png

  19. Your group's name not showing?
    Click the Down arrow next to collapsed email folders in Outlook dot Office dot com.png next to "Groups." Your group should now appear under "Groups."
    outlook_groups_16.png
     
    outlook_groups_17.png

  20. Click "+ New" on the group webpage.
    outlook_groups_18.png
  21. Compose and send an email/conversation that includes the following information.
    Tell group members to reply to the email address in this email to send an email to the entire group.
    Tell group members NOT to reply to the email saying that the group has been created.
  22. Click "Send" to send the email/conversation to the entire group.

You, the group's owner, will not receive emails in your Inbox that you yourself sent out to the group.

  • Go to the group webpage in Outlook to see the emails that you sent out.

However, you, the group owner, will receive any emails sent from other group members to the group in your Outlook email Inbox.

  • When you or other group members reply to this email, the email will go to all group members, in addition to the group member who sent the email.

Emails on the group webpage stay marked as "unseen" or "unread" until you open them, then navigate away from the group webpage, and then return to the group webpage.

  1. Go to your group's webpage in Outlook.

    1. Visit https://outlook.office.com in an internet browser, and login.

      1. Firefox, Chrome, Safari, Internet Explorer, and Edge will all work. Edge is not recommended for use with Bb Learn.
      2. Login with your DrexelOne or Drexel Connect userid email address and password.
        1. This email address contains your DrexelOne username, followed by "@drexel.edu" (without quotes).
      3. Alternative methods:
        1. Visit https://portal.office.com in an internet browser, login as described above, and click the "Mail" tile icon.
        2. Visit https://exchangeweb.drexel.edu, login as above, and click the http://outlook.com/owa/drexel0.onmicrosoft.com link offered there.

    2. Click the group name under the "Groups" link in the left navigation panel.

      1. No "Groups" link? Click the  or "Folders" link in the left navigation panel.

         outlook_groups_15.png

      2. Your group's name not showing? Click the  next to "Groups." Your group should now appear under "Groups."

         outlook_groups_16.png
        outlook_groups_17.png

  2. Click the "members" link in the upper right under your name.

     editing_group_1.png

  3. To add group members:

    1. Click the "Add members" icon.

       editing_group_2.png

    2. In the "Add members" text box, enter a Drexel or non-Drexel email address.

       outlook_groups_11.png

    3. Under the "Add members" text box, select the person's name with the same Drexel address, or the non-Drexel email address with the word "Guest."

       outlook_groups_12.png     outlook_groups_13.png

    4. Repeat steps b and c for each new email address to add.

    5. Click the "Save" icon at the top of the "Add members" panel.

       editing_group_3.png

    1. To delete a group member:

      1. Hover over the group member's name with your mouse pointer, and click the ... next to their name.

         delete_group.png

      2. Click "Remove from group."

         delete_group_2.png

      3. Wait for group member to be removed.

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